Quality Assessment Tool Online Help
The Arizona Quality Standards Assessment Tool for Out-of-School Time Programs
Arizona Quality Standards Assessment Tool
The Arizona Quality Standards Assessment Tool (AzQSAT) is a comprehensive self-assessment tool designed specifically for out-of-school time (OST) programs in Arizona. The AzQSAT allows programs to assess quality and measure progress internally without the pressure of an external evaluation.
Resources To Help You Use the Tool
This visual guide is useful for Organization Administrators who are just beginning to use the Tool. It walks through the entire process of using the Tool, from registering your organization to submitting an assessment.
>> Dashboard Quick Tour
>> Contact Us
Email us at email@example.com or call us at 602.734.5434 and AzCASE staff will be able to assist users at any step of the process.
>> “Arizona Quality Standards Assessment Tool” Workshops and Webinars
“Getting Started with the Arizona Quality Standards Assessment Tool”
presented by Genevieve Burns, Arizona Center for Afterschool Excellence
Webinar Recording Now Available Here
Every out-of-school time program can benefit from regular and honest self-assessment. To assist program staff in measuring and improving their program quality, the Arizona Center for Afterschool Excellence is proud to offer the AzQSAT, a free online tool that gives OST program directors and site coordinators the ability to assess their quality and track their improvement over time!
In this one hour webinar, participating programs will learn how to register for and navigate this powerful, reliable, and FREE online tool! Programs are encouraged to follow along with the online tool during the webinar and get started on their very first self-assessment. Whether you’re just getting started with the AzQSAT or need a refresher, don’t miss this training!
>> Glossary of Terms Used in the AzQSAT
Some of the terms used in the AzQSAT are specific to using the tool and the data on the tool. For clarification, listed below (click on the + icon) are the best ways to interpret data and inputs/outputs on the tool.
Administrative Best Practices: A summation of indicators that deal with aspects of the program administration
Ages of children served: Ages of youth served across all locations of the program
Approximate number of children served annually: The general number of youth served in a year across all locations of the program
Arizona Center for Afterschool Excellence (AzCASE): The primary organization that developed and facilitates the Arizona Quality Standards Assessment Tool. AzCASE is dedicated to the enhancement of child and youth development and educational achievement through quality out-of-school time programming.
Arizona Quality Standards Assessment Tool (AzQSAT): A comprehensive self-assessment tool designed specifically for out-of-school time programs in Arizona. It allows programs to assess quality and measure progress internally without the pressure of an external evaluation.
Arizona Quality Standards for Out-of-School Time Programs: Developed with input from statewide stakeholders representing out-of-school time providers, educators and policymakers, the Arizona Quality Standards for Out-of-School Time Programs is a compilation of out-of-school time standards aimed at providing an answer to the pressing question: What is Quality in Out-of-School Time?
Assessments: The self-assessment tool to submit that will return computer-tabulated scores of how programs match up to the Arizona Quality Standards
CSV Assessment Export: A .csv file that contains all the information input into the tool
Dashboard: The main portal to access your organization’s information in the Tool
Indicators: Specifics of the Quality Standards that determine program assessments
Last Assessment: The date that the last assessment was submitted
Latest Score: The score of the last assessment submitted.
Location: The physical place (address) where the program operates, also known as the program “site.” Programs may have one or many locations and organizations may own and/or operate at locations.
The Make It Count Pledge: The pledge to use Schools Out, Make It Count: Arizona Quality Standards for Out-of-School Time Programs to LIFT – Learn, Implement, Fine-Tune and Teach – their programs to new heights of quality.
Organization: The organization that facilitates the program at the highest level.
Organization Administrator: A user role in the online tool. This user can create and edit all information for their organization.
Overall Score: The total points of submitted assessment.
Pending: An assessment that is in progress and/or has not been tabulated by the system.
Pledge: The Make it Count Pledge
Posted By: The user that completed the assessment.
Primary Contact: The primary contact of the organization or program for the use of the tool to assess the program.
Program: The out-of-school time program facilitated by the organization. Sometimes they are the same.
Program Manager: A user role in the online tool with limited access to information. This user can only view information and take assessments for programs/locations they have been assigned.
Programmatic Best Practices: A summation of indicators that deal with aspects of the program
Quality Standards: Arizona Quality Standards for Out-of-School Time Programs
Range: The indicator points that are factored into this Standard
Role: The user account access level in the online Tool. There are two roles: “Organization Administrator” and “Program Manager”
Submitted: An assessment that has been completed and tabulated by the system. This assessment factors into the overall organization and Tool statistics.
Type: Type of program, broken into three categories—
School-based: a program located at a school/district serving the youth of a particular school. Serve youth ages 5 – 18 or kindergarten through 12th grade. Are governed/operated/funded by the school administration.
Community-based: a program operated by a community organization (either non-profit or for profit) that most commonly operates in a facility that it owns and operates. May operate in a school building at the request of the school administration but are not governed/operated/funded by the school.
Faith-based: a program operated by a religious organization. Frequently operate in schools, churches, synagogues, places of worship or in building/facilities that are owned and run by a secular organization. May also rent space in a public school facility but are not governed/operated/funded by the public school
Valley of the Sun United Way (VSUW): Partner organization in funding and development of the Quality Standards and Assessment Tool
View Profile: View and edit the user account information for the Tool
Your Score: The points in the submitted assessment for that Standard
% of Maximum: The “grade” of the submitted assessment for that Standard. *Consider neutral “2” scores when evaluating this percentage.
>> Continuous Quality Improvement Plan
Can’t find the Continuous Quality Improvement Plan? It’s Under the Score tab of your Assessment Page.
(Or you can get it right here!)