Quality Assessment Tool Online Help

Administrative Best Practices:  A summation of indicators that deal with aspects of the program administration

Ages of children served: Ages of youth served across all locations of the program

Approximate number of children served annually: The general number of youth served in a year across all locations of the program

Arizona Center for Afterschool Excellence (AzCASE): The primary organization that developed and facilitates the Arizona Quality Standards Assessment Tool. AzCASE is dedicated to the enhancement of child and youth development and educational achievement through quality out-of-school time programming.

Arizona Quality Standards Assessment Tool (AzQSAT): A comprehensive self-assessment tool designed specifically for out-of-school time programs in Arizona. It allows programs to assess quality and measure progress internally without the pressure of an external evaluation.

Arizona Quality Standards for Out-of-School Time Programs: Developed with input from statewide stakeholders representing out-of-school time providers, educators and policymakers, the Arizona Quality Standards for Out-of-School Time Programs is a compilation of out-of-school time standards aimed at providing an answer to the pressing question: What is Quality in Out-of-School Time?

Assessments: The self-assessment tool to submit that will return computer-tabulated scores of how programs match up to the Arizona Quality Standards

CSV Assessment Export: A .csv file that contains all the information input into the tool

Dashboard: The main portal to access your organization’s information in the Tool

Indicators: Specifics of the Quality Standards that determine program assessments

Last Assessment: The date that the last assessment was submitted

Latest Score: The score of the last assessment submitted.

Location: The physical place (address) where the program operates, also known as the program “site.” Programs may have one or many locations and organizations may own and/or operate at locations.

The Make It Count Pledge: The pledge to use Schools Out, Make It Count: Arizona Quality Standards for Out-of-School Time Programs to LIFT – Learn, Implement, Fine-Tune and Teach – their programs to new heights of quality.

Organization: The organization that facilitates the program at the highest level.

Organization Administrator: A user role in the online tool. This user can create and edit all information for their organization.

Overall Score: The total points of submitted assessment.

Pending: An assessment that is in progress and/or has not been tabulated by the system.

Pledge: The Make it Count Pledge

Posted By: The user that completed the assessment.

Primary Contact: The primary contact of the organization or program for the use of the tool to assess the program.

Program: The out-of-school time program facilitated by the organization. Sometimes they are the same.

Program Manager: A user role in the online tool with limited access to information. This user can only view information and take assessments for programs/locations they have been assigned.

Programmatic Best Practices: A summation of indicators that deal with aspects of the program

Quality Standards: Arizona Quality Standards for Out-of-School Time Programs

Range: The indicator points that are factored into this Standard

Role: The user account access level in the online Tool. There are two roles: “Organization Administrator” and “Program Manager”

Submitted: An assessment that has been completed and tabulated by the system. This assessment factors into the overall organization and Tool statistics.

Type: Type of program, broken into three categories—
school-based: a program located at a school/district serving the youth of a particular school. Serve youth ages 5 – 18 or kindergarten through 12^th grade. Are governed/operated/funded by the school administration.
community-based: a program operated by a community organization (either non-profit or for profit) that most commonly operates in a facility that it owns and operates. May operate in a school building at the request of the school administration but are not governed/operated/funded by the school.
faith-based: a program operated by a religious organization. Frequently operate in schools, churches, synagogues, places of worship or in building/facilities that are owned and run by a secular organization. May also rent space in a public school facility but are not governed/operated/funded by the public school

Valley of the Sun United Way (VSUW): Partner organization in funding and development of the Quality Standards and Assessment Tool

View Profile: View and edit the user account information for the Tool

Your Score: The points in the submitted assessment for that Standard

% of Maximum: The “grade” of the submitted assessment for that Standard. *Consider neutral “2” scores when evaluating this percentage.